Tender for AMC for Cleanliness/ Sanitation work

TENDER FORM
(Technical Bid)
Annual Maintenance Contract for Cleanliness/ Sanitation work etc.

1. Last date of receipt of Technical Bid is 26.9.2008 at 5.00 p.m.
2. The tenders will be opened on 27.9.2008 at 2:.00 p.m.
3. The tender to be submitted as per detail given below:

Note: All the relevant copies of Sl.No.8 to 17 shall be attached

Authorized Signatory
with Company Seal

MORARJI DESAI NATIONAL INSTITUTE OF YOGA
NEW DELHI

TENDER FORM
(Financial Bid)

Annual Maintenance Contract for Cleanliness/ Sanitation work etc.

1. Last date of receipt of Financial bid is 26.9.2008 at 5.00 p.m.
2. The tenders will be opened on 27.9.2008 at 2:00 p.m.
3. The tender to be submitted as per detail given below:

Authorized Signatory
with Company Seal

Terms and Conditions
I.         Cleanliness/ Sanitation Work etc.

1. The tender forms may be obtained from the office of MDNIY 68, Ashok Road New Delhi -110001 upto 25-09-08 by 5:00 P.M. and deposited by hand or sent by post at the Institute on or before 26.9.2008 upto 5:00 P.M.  The Technical and financial Bids shall be submitted in sealed envelops separately superscribing “Tender for Cleanliness/ Sanitation work etc.” .The Technical Bids will be opened on 27.9.2008 at 2.00 P.M. and the Financial Bids will be opened after the details of technical bids are finalized.  
2. The Technical bid shall be submitted giving complete details of terms and conditions and the financial bid shall contain manpower to be provided with contract charges with all material.
3. The Agency shall submit a Demand Draft for Rs.10,000/- (Rupees Ten thousand only) as Earnest Money Deposit (EMD) in favour of Morarji Desai National Institute of Yoga, New Delhi with the financial bid which will be refunded after satisfactory completion of contract period.  In case the agency to whom the contract is awarded fails to provide satisfactory services for the job assigned, its EMD will be forfeited
4. The cleanliness/ sanitation work shall be done indoor and outdoor in the entire premises of the Institute except in side the Library, Learning Resource Centre and the Administrative Block.
5. The cleanliness/ sanitation work shall also covers, floors, carpets, durries, windows/ doors, all glasses, mirrors, cob web cleaning etc. in the entire premises of MDNIY.
6. All the rooms, halls, galleries, lawns, terrace, stairs, toilets including mirrors, tiles, entrance road outside the gates, internal paths, shatkarma place shall be cleaned regularly with brooms, floor dusters vacuum cleaner etc. using good quality washing material, phenyl etc.,.
7. The agency will provide all the materials such as brooms, dusters, wipers, vacuum cleaner, washing material phenyl etc. to be used for cleanliness & sanitation work at their own expenses. The agency shall be responsible for any damage/ loss of any sort to the glasses or any other items etc. due to negligence of the manpower deployed by the agency during the course of contract and shall get repairs/ replacement at their own cost.
8. The manpower deployed by the Agency shall be well versed/ trained/ experienced in cleanliness/sanitation work. 
9. The agency shall also provide the services on Sundays / holidays, if required without any extra charges.
10. The agency shall ensure that the manpower deployed by them observe a high standard of conduct and behaviour and do not indulge in any anti-social activities during the course of such deployment and also that in no case there shall be any breach of contract agreement.
11. The Agency shall be responsible to provide the replacement of the manpower who is absent on any day, and the same shall be intimated to MDNIY.
12. If complete manpower as indicated in the financial bid is not provided on any day during the contract period, Rs.200/- per day per absentee would be deducted as a penalty from the quarterly bill.
13. The Agency shall ensure that the manpower deployed by them shall be in the proper uniform to be provided by the agency with name plate on the pocket.
14. The Institute shall not be responsible for any physical damage or harm to any manpower deployed by the agency during the course of execution of the contract.
15. Proportionate payment will be made on quarterly basis on submission of bills on completion of each quarter subject to satisfactory services.
16. In case of any claim of the manpower deployed by the agency as directed by the Labour Commissioner or any other authority with regard to the payment of wages, ESI/PF etc., the Agency shall be responsible for the same at their own cost.
17. The MDNIY shall have the right to ask for the record of any person deployed by the Agency who is not considered to be competent and ordering for his replacement.
18. The Agency shall not engage any sub contractor or transfer the contract to any other person/agency.
19. The Agency shall comply with the entire legal requirement for obtaining licence of contract of labour etc. under relevant laws and no person below the age of 18 years shall be deployed.
20. The contract will initially be awarded for a period of one year which may be extended further if their services are found satisfactory.
21. The Institute reserves the right to terminate the Contract at any stage, without assigning any reason, with 30 (thirty) days notice.
22. In case the agency discontinues the contract before expiry of contract period, the EMD of Rs.10,000/- will be forfeited without any dispute.
23. All the legal matters arising out of the agreement shall be subject to Delhi jurisdiction.